General Privacy Policy
Sitecover A/S
1. Who are we?
When you visit Sitecover A/S (hereafter “we/us/ours”) website, www.sitecover.com, or get in contact with us in any other way, we process your personal data in accordance with the present general privacy policy.
We are the data controller for the personal data that we process about you.
Address: Balstrupvej 107b - DK-4100 Ringsted
Company Registration Number: 34805474
Phone: +45 70 20 20 50
Email: sitecover@sitecover.com
2. How do we process your personal information?
Below you can find a description of every processing activity, information about what personal data is processed, the purpose of process this data, the legal basis, disclosure, processing variation and, where’s it’s relevant, information about transfer of personal data to third countries. In situations where we have received data about you from a third party, you will also find a description of the source from which the personal data originates.
2.1 General contact in business matters
For the purpose of managing the ongoing customer and investment relationships in our investment company, real estate company, and our strategic investment department, we process general personal data about you if you are a contact person at a financial institution, investment entity or in your capacity as an advisor.
We therefore process personal data about you in the form of name, title and contact information.
The legal basis for the processing of personal data is the General Data Protection Regulation, article 6, paragraph 1, section b (fulfilment of contract).
We pass on your personal data to our customers, portfolio companies and further collaborative relationships in connection with the maintenance of the ongoing business relationship.
2.2 Use of cookies
Our website, www.sitecover.com, uses cookies. You can read more about our use of cookies in our cookie policy, which can be found on the webpage.
3. Storage and deletion of personal data
We store your personal data as long as necessary to fulfil the purposes of processing as stated above. We delete your personal data when we no longer have an objective purpose to keep it. When evaluating the storage period, we will consider any legal obligations regarding retention of personal data, statute of limitations, etc., just as we consider it with regards to processing risk.
Your personal data will be stored in accordance with the storage period as mentioned below:
Accounting materials, including transaction trails, vouchers and other documentation, will be kept for 5 years (plus the current year) in accordance with accounting law standards.
Material that is part of our case processing in connection with the management of investments, etc. will be stored for as long as the relevant work relation or investment is active and for a period 5 years thereafter.
4. Cession and transfer of your personal data
We entrust the processing of your personal data to several of our data processors, including providers of IT-systems, document management systems, management board portals, video surveillance systems, etc.
In the case of a transfer of personal data to third countries (outside of the EU/EEA) as part of our use of data processors or sub-processors, we will ensure a basis for transfer in accordance with chapter 5 of the General Data Protection Regulation. If you have questions concerning the transfer of personal data to third countries, you are welcome to contact us via the contact information provider under section 1.
With regard to our use of Microsoft Office, personal data may be transferred to countries outside the EU/EEA to a very limited extent in accordance with Microsoft’s usual terms and conditions in cases where we may need support from Microsoft.
5. What rights do you have?
With regard to the General Data Protection Regulation and data protection law, you have a number of rights when we process your personal data.
Right to see data, article 15
You have the right to see the data and further information that we process about you.
Right to rectification, article 16
You have the right to have incorrect personal data corrected.
Right to removal, article 17
In certain cases, you have the right to have your personal data removed prior to the point in time that our standard removal procedure occurs.
Right to limited processing, article 18
In certain cases, you have the right to limit the processing of your personal data. If you have the right to limit the processing of your personal data, we may only process data – other than storage – with your consent or for the purpose of establishing, asserting or defending legal claims, or to protect a person or important public interests.
Right to transmit data (data portability), article 20
In certain cases, you have the right to receive your personal data in a structured, standard use and machine-readable format, as well as have this data transferred from one data controller to another without hinderance.
Right to objection, article 21
In the case of processing personal data on the basis of legit interests, you have the right to make an objection against our or legal processing of your personal data.
Complaint to the Danish Data Protection Agency
You have the possibility to make a claim against our processing of your personal data to the Danish Data Protection Agency via www.datatilsynet.dk or Datatilsynet, Carl Jacobsens Vej 35, 2500, Valby, e-mail dt@datatilsynet.dk and telephone 33 19 32 00.